![]() Line spacing: Must be no more than six lines per vertical inch.Type density: Must be no more than 15 characters per linear inch (including characters and spaces).It is important to confirm that the final PDF document complies with the font requirements. Some PDF conversion software reduces font size.Smaller text in figures, graphs, diagrams and charts is acceptable, as long as it is legible when the page is viewed at 100%. Font size: Must be 11 points or larger.Text in your attachments must follow these minimum requirements: Although font requirements apply to all attachments, they are most important and most heavily scrutinized in attachments with page limits. For other software, check your program’s documentation.įont (size, color, type density) and Line SpacingĪdherence to font size, type density, line spacing, and text color requirements is necessary to ensure readability and fairness. For Adobe Acrobat, follow these illustrated instructions. There are a number of methods to flatten a PDF, the easiest of which is to print it as a PDF. You will need to replace your PDF with a flattened version to complete the submission process. Uploading a PDF that isn’t flattened may result in an eRA Commons error message. Many simple PDFs are already flattened - all the information is contained in a single layer. A flattened PDF is simply one in which all the layers are merged together into a single flat layer. Consequently, PDF documents included in applications, progress reports, and other information collected in eRA Commons must be flattened. The existence of these layers interferes with the handling of the documents in eRA systems. Keep attachment file size to 100 MB or less.Ī PDF that has fillable fields, electronic signatures, text boxes or images inserted, becomes layered with each of these elements representing a layer.Ensure file size is greater than 0 bytes - we cannot accept a 0 byte attachment.Avoid the use of ampersand (&) since it requires special formatting (i.e., &).If including spaces, use one space (not two or more) between words or characters and do not begin the filename with a space or include a space immediately before the.Use any of the following characters: A-Z, a-z, 0-9, underscore, hyphen, space, period, parenthesis, curly braces, square brackets, tilde, exclamation point, comma, semi colon, apostrophe, at sign, number sign, dollar sign, percent sign, plus sign, and equal sign.Use unique filenames for all attachments in an application (or within a component of a multi-project application).Save all document attachments with descriptive filenames of 50 characters or less (including spaces).Documents with signatures (e.g., letters of support) can be printed, signed, scanned and attached in PDF format.To adhere to policies requiring electronic signatures on PDF attachments (e.g., electronically-signed other support format pages), you can electronically sign the document and then “flatten” the PDF.Electronic signatures on PDF attachments within your application are not allowed.If you need to combine information from different sources into a single document prior to uploading, do not use “bundling” or “portfolio” features which combine multiple documents into a single file by providing links to the individual files.Ensure all information is directly visible in your PDF.Remember to comply with our public access policy by including the PMC reference number (PMCID) when citing applicable papers that you author or that arise from your NIH-funded research.Ĭombining Information into a Single Attachment.If your organization does not already have a standard, you may want to consider this one. SciENcv, a tool to prepare biosketches for NIH and other agencies, uses a standard format used by the National Library of Medicine (see Citing Medicine ).Most style guides include format guidance for citations and all formats are acceptable.The use of "et al." in place of listing all authors of a publication is acceptable practice.We do not require a specific citation format.Use whatever format for citations that you want.We have very specific attachment formatting requirements. Failure to follow these requirements may lead to application errors upon submission or withdrawal of your application from funding consideration. We require PDF format to preserve document formatting and a consistent reading experience for reviewers and staff. Attachments are documents that are prepared outside the application using whatever editing software you desire (e.g., Microsoft Word), converted to PDF format, and then added or uploaded to your application. This page provides guidance on attachments. You'll find several kinds of fields in your application forms - check boxes, dates, data entry fields, and attachments. Combining Information into a Single Attachment. ![]()
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